Legal Assistant Intellectual Property

Profile

Summary
Waller is seeking an experienced Intellectual Property (IP) Legal Assistant to join the Nashville Intellectual Property practice group. The IP Legal Assistant is responsible for preparing, filing and prosecution of U.S. and foreign patents, U.S. and foreign trademarks and copyright applications.
Those in this role must observe confidentiality on all client matters and adhere to all procedures and guidelines set by the firm. The IP Legal Assistant provides considerable knowledge of legal procedures and terminology within particular practice areas along with the ability to follow complex instructions and work on his/her own initiative under limited supervision.
Responsibilities
Knowledge in preparation of all Patent/Trademark Office forms, which includes but is not limited to: Provisional Cover Sheet, Application Data Sheet, Power of Attorney/3.73 Statement, Extension of Time, Notice of Appeal, Terminal Disclaimer, Issue Fee Transmittal, SB08, Oath/Declaration, Information Disclosure Statements
Ability to format specification and responses to office actions in proper USPTO format.
Preparing assignments for execution by inventors.
Managing emails, calendar appointments, and client contact lists
Handling administrative aspects of U.S. patent prosecution
Managing physical and electronic files, including intake, retention, retrieval, and transfer of records
Importing electronic documents, including scanning documents into the document management system
Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers
Assisting with monthly client billing
Preparing check requests and expense reports
Opening files and conducting conflict checks
Processing and docketing for filing
Managing IP docketing deadlines
Coordinating, verifying, and obtaining appropriate approvals for all domestic and international travel arrangements with the firm’s travel provider and processing related business expense reimbursements
Qualifications
3 years of patent prosecution experience preferred
IP practice assistant experience
Patent filing experience
Experience with opening new matters, conflicts, time entry, bills and reimbursements
Experience with EFS / PAIR with the USPTO
Significant experience in a similar role within a medium to large law or professional services firm working for senior lawyers/partners
High proficiency in the use of Word, Outlook, Excel, and PowerPoint
Exemplary oral and written communication skills
Excellent attention to detail, including using correct spelling and grammar
Ability to work with multiple lawyers on different matters
Excellent client service skills
Can-do attitude and flexible approach
Experience with netDocs, File Trail, ChromeRiver, MicroSoft Office Suite, conference room booking and travel agency programs/software is a plus
Contact:
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