Job Details

Intellectual Property Legal Administrator Office of General Counsel

Company name
Dana Farber Cancer Institute

3 yrs required

Brookline, MA, United States

Employment Type

Intellectual Property, Legal

Posted on
Jul 09, 2020

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Intellectual Property Legal Administrator, Office of General Counsel
Dana-Farber Cancer Institute
Brookline, MA

The Intellectual Property Legal Administrator provides a variety of support functions to the Intellectual Property Counsel and other attorneys in the Office of General Counsel.  As a key administrator for Institute intellectual property assets, the Intellectual Property Administrator will work not only across the Institute with faculty and staff members but also with law firms and business partners to manage and protect these assets, maintain a database of patent and trademark filings, and docket related deadlines. 
This is a unique opportunity for an individual with intellectual property experience to be part of a dynamic in-house legal team at the cutting edge of basic science and cancer research!

  • Serve as primary contact for intellectual property-related inquiries and requests from faculty and staff members, law firms, licensing entities, and collaborating institutions.
  • Review and process all intellectual property-related correspondence including all electronic mail sent to the Intellectual Property Docketing Inbox.
  • Enter new Institute intellectual property assets, deadlines, and documents into and audit existing data in the electronic database/filing system.
  • Prepare docket reports tracking intellectual property disclosures, assets, and deadlines.
  • Submit renewal service payments to patent offices via an online service provider interface.
  • Research and respond to requests for protection filing documents and statuses using internal systems and online patent office portals, including USPTO Public/Private PAIR.
  • Assist with the supervision of law firms in the acquisition and maintenance of Institute intellectual property assets.
  • Develop and document policies and procedures for new and existing functions, systems, and personnel.
  • Work closely with technology transfer professionals in the Belfer Office for Dana-Farber Innovations to support business development, sponsored research, licensing, and compliance efforts.
  • Prepare, coordinate execution of, and record intellectual property assignment, declaration, and power of attorney documents.
  • Maintain electronic and/or hardcopy files of signed documents and trademark specimens.
  • Prepare new patent and trademark applications and associated documents for online filing using USPTO EFS-Web and/or TEAS.
  • Coordinate Patent Committee meetings, keep minutes, and correspond with outside counsel regarding Patent Committee decisions.
  • Perform duties related to other special projects as required.


  • Bachelor’s degree preferred or equivalent training.
  • 3+ years relevant experience working with patents and/or trademarks in a legal or scientific research setting or comparable technology-oriented business environment highly preferred.
  • Some experience with intellectual property interfaces and/or management systems required (e.g., Public/Private PAIR, EFS-Web, TEAS, CPI, InfoEd, Inteum, Excel).
  • Advanced computer skills highly preferred.
  • Outstanding written and oral communication and customer service skills.
  • Excellent attention to detail and experience performing independent research.
  • Demonstrated ability to prioritize tasks and exceptional organization skills.
  • Respect for and commitment to the protection of highly confidential and sensitive information.
  • Creativity and flexibility as well as demonstrated reliance on experience and judgment to solve problems and plan and accomplish goals.

For more information, or to apply, please visit:

About Dana-Farber:
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. #LI-CP1

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

Company info

Dana Farber Cancer Institute
Website :

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