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Job Details

Trademark Administrator

Company name
KJM Staffing Solutions LLC

Philadelphia, PA

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KJM Staffing Solutions is currently seeking an experienced Administrator for our large law firm client. This role will be based in the Philadelphia office of this global law firm and offers a high base salary and excellent benefits.


Reviews, sorts, routes, and files in IManage PTO and foreign counsel mail, faxes and emails

Assists with trademark prosecution and portfolio management, including working with outside agents on searches, filings and oppositions

Drafts letters of advice to clients regarding foreign registration and renewal certificates

Drafts letters of advice to clients regarding U.S. prosecution and maintenance

Supervises records and filing function of trademark files

Dockets and de-dockets deadlines for domestic, international and Madrid Protocol trademarks

Manages and maintains docket database for all marks worldwide

Generates reports from docket database including client reports, deadline reports, and ad hoc requests

Reviews and monitors docket to ensure deadlines are met

Assists attorneys with trademark clearances, cancellation actions, and registration renewals

Assists attorneys with matters relating to opposition, cancellation, and infringement

Assists attorneys with online content, domain disputes, and researching domain name matters

Corresponds with foreign counsel regarding active trademark matters

Reviews and processes foreign counsel invoices; corresponds with vendor regarding outstanding invoices and statements of account

Generates Global Estimator Reports

Maintains Deposit Account at USPTO and coordinates with Finance

Prepares new matter reports and engagement letters

Prepares and follows up on specialized proformas and invoices for multinational clients; provides clients with estimates and budgets. Maintains contacts in DechertCRM

Coordinates arrangements of group attendance and itineraries at professional meetings and conferences

Coordinates department orientation of new personnel

Schedules Trademark Group meetings

Assists with preparation of marketing materials for client development purposes

Liaises with IT personnel and vendors to address issues with docket database


Bachelor’s Degree required.

Minimum of 3 years of Trademark/IP Administration (Foreign & US) experience in a law firm.

Solid working knowledge of iManage, Word, Excel, Elite, Legal Key, Carpe Diem, Global Estimator, as well as CPi.

Company info

KJM Staffing Solutions LLC
Website :

Company Profile
KJM Staffing Solutions is a premier legal staffing company which provides economical workforce solutions to law firms and corporations nationally. Our recruiters are legal professionals with large law firm experience as well as the knowledge and contacts to provide the best and brightest talent to meet your direct placement and contract staffing needs.

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