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Patent Data Coordinator

Company name
Stanford University.


Stanford, CA

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Patent Data Coordinator

Stanford University

Job Number:


The Office of Technology Licensing at Stanford University seeks an experienced Patent Data Coordinator (Data Aide 2) to enter data from a source document into a computer system and verify entries for accuracy and completeness. Under general guidelines from the Liaison Manager, the Patent Data Coordinator will be responsible for inputting and managing patent data and ensuring annuity payments are made for a large portfolio of patents and applications. The Patent Data Coordinator receives all of the electronic patent notifications sent to the Office of Technology Licensing and will serve as the primary liaison between the staff and the Patent Service. The ideal candidate will have a passion for ensuring data is complete and accurate as well as maximizing efficiency with currently available or new tools. The ideal candidate will be able to find new challenges within repetitive duties.


Accurately enter data from data sheets or charts into a database and/or manual filing system using specific, standard instructions.

Determine appropriate action to be taken for duplicate, inaccurate, or unclear information.

Maintain computerized and manual logs and files in accordance with established procedures.

Selectively apply a variety of procedures in measuring data, using judgment to determine how standard guidelines apply; may calibrate and use a variety of display, measuring, and/or calculating equipment requiring a few adjustments for proper results.

Assist with data collection when needed. Maintain a variety of complex records; suggest or make improvements to recordkeeping procedures.

Perform audits of own work or that of others to ensure conformance with established procedures. Provide administrative support.

* Other duties may also be assigned


Education and Experience:

High school diploma, G.E.D., or equivalent and two years of relevant experience or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

Strong clerical, interpersonal, and basic organizational skills.

Good computer skills. Previous experience working with database software desired.

Ability to exercise judgment and employ basic reasoning

Strong attention to detail

Physical Requirements*:

Sitting in place at computer for long periods of time with extensive keyboarding/dexterity.

Occasionally use a telephone.

Rarely writing by hand.

The Office of Technology Licensing (OTL) was established in 1970 to manage the intellectual property assets of Stanford University. OTL evaluates, markets, and licenses technology owned by the University. OTL's mission is to encourage effective technology transfer for the public benefit as well as generating royalty income for Stanford to benefit research and education. OTL is one of the country's most active offices in the field of technology transfer from the university to industry. Our staff, most of whom are professionals engaged directly in licensing, manages over 3,000 active dockets.

Stanford University is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and individuals with disabilities.

* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Background check will be required for all final candidates.


Information Analytics


Dean of Research



Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Copyright 2017 Inc. All rights reserved.

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Company info

Stanford University.
Website :

Company Profile
In 1876, former California Governor Leland Stanford purchased 650 acres of Rancho San Francisquito for a country home and began the development of his famous Palo Alto Stock Farm. He later bought adjoining properties totaling more than 8,000 acres. The little town that was beginning to emerge near the land took the name Palo Alto (tall tree) after a giant California redwood on the bank of San Francisquito Creek. The tree itself is still there and would later become the university's symbol and centerpiece of its official seal.

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