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Job Details

Paralegal - Intellectual Property

Company name
Spilman Thomas & Battle, PLLC.

Pittsburgh, PA

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Spilman Thomas & Battle, PLLC

is currently seeking an experienced *IP Specialist - Paralegal*. This position may be located in Pittsburgh or Greater Harrisburg office.

This position will provide support for IP attorneys on patent, trademark, and copyright matters. The position requires excellent organizational, problem solving, and priority setting skills. Experience working with and understanding the rules and regulations set forth by the United States Patent & Trademark Office (USPTO) are essential to success in this position. The position requires reviewing and acting upon correspondence received from the USPTO and U.S. Copyright Office regarding client patent/trademark/copyright matters, maintaining attorney dockets, and maintaining and updating docket entries.

The successful applicant will act as primary support for two or more attorneys in the Harrisburg and Pittsburgh offices, including preparing materials for attorney’s signature, conducting database searches for attorneys, filing materials electronically on the USPTO and U.S. Copyright Office websites, and coordinating payment of patent and trademark maintenance fees via firm deposit account.

Primary responsibilities include, but are not limited to:

lead the operation and management of an IP docketing and annuity payment system (patent and trademarks);

monitor docket, prepare ongoing docket reports, and timely notify appropriate IP attorneys of impending due dates;

maintain day-to-day responsibility for all IP correspondence intake, file management, deadline management, docketing / de-docketing;

complete IP due diligence for corporate transactions;

prepare and file USPTO and U.S. Copyright Office applications and other submissions;

perform and analyze online research to determine availability of a proposed patent or trademark for use and registration, supplemental to the use of patent and trademark search reports prepared by third-party services

The successful candidate will be adept at meeting frequent deadlines while maintaining a high level of accuracy and attention to detail and shall have: excellent written and oral communication skills; demonstrated ability to work with and appropriately protect sensitive, proprietary, and confidential information; strong organizational skills to manage and drive projects and tasks; strong prioritization skills and the ability to effectively manage multiple tasks and priorities, and the ability to quickly adjust to shifting priorities and demanding deadlines; and, the ability to work in a team environment while exercising independent judgment. The candidate shall also provide paralegal and administrative support of a responsible and confidential nature to ensure the smooth functioning of legal matters and projects.


This position requires the candidate to have at least three (3) years of direct experience working in an intellectual property prosecution environment within a law firm or in-house. The successful candidate will have experience with USPTO filing procedures, docketing, and supporting IP attorneys. Must have first hand-experience with and demonstrated knowledge of IP docketing system. Prefer Bachelor's degree and paralegal certificate.

Job Type: Full-time


paralegal intellectual property: 3 years (Required)


Bachelor's (Preferred)

License or certification:

Paralegal (Preferred)

Company info

Spilman Thomas & Battle, PLLC.
Website :

Company Profile
Spilman Thomas & Battle, PLLC is a full-service, regional law firm serving local, regional, national and international businesses. The firm has seven offices located in North Carolina, Pennsylvania, Virginia and West Virginia. Throughout our 150+ years, our focus has been on providing excellent legal services and innovative, client-driven solutions at an exceptional value.

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