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Litigation Administrative Assistant

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Wilmington, DE

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nnJob DescriptionnLitigation Administrative Assistant**MEMBERS ONLY**SIGN UP NOW***., a Delaware law firm with 70 attorneys, has an opening for a Litigation Administrative Assistant in their Wilmington office located at 500 Delaware Ave. The ideal candidate will be a self-motivated person who has a  minimum of 3 years' experience as a Litigation Administrative Assistant. This position requires a candidate possess excellent computer, interpersonal, organizational, and communication (written and oral) skills to effectively work with and support two Intellectual Property attorneys. Excellent working knowledge of Microsoft Office products and proficient word processing skills is essential. The hours for this position are 9:00 am - 5:30 pm, Monday-Friday with some occasional overtime. This is a full-time, non-exempt position. Salary commensurate with experience.PRIMARY DUTIES AND RESPONSIBILITIES include but not limited to the following: *Develop and maintain computer proficiency with all applications required by the job *Prepare/format/edit/proofread legal documents, correspondence, memoranda, etc. *Enter attorneys' time and process billing (Familiarity with Aderant Expert is a plus) *Properly file documents into electronic management system *Schedule/calendar appointments and reservations, including making travel arrangements *Open and close files *Answer phone/take messages, transcribe messages if requested/needed and also set-up conference calls *Copy and/or scan documents *Prepare conflict of interest requests *Make arrangements for internal luncheons *Open and date stamp mail *Assist with overflow work when schedule/workload permits *Assist paralegals with e-filings as time permits   *Perform other administrative duties as assigned SKILLS: *Proficient in Microsoft Office and possess strong word processing skills *Must possess excellent interpersonal skills and ability to professionally interact with a diverse group of attorneys, staff, clients, out-of-state-counsel, opposing counsel, and Court personnel by email, telephone, and in person *Strong customer-service-oriented approach and positive, professional attitude *Ability to use discretion and maintain confidential information *Ability to exercise initiative and good judgement to work independently as appropriate and as a member of a team *Ability to organize/prioritize and complete numerous projects/tasks simultaneously and accurately complete them under time restraints to meet tight deadlines *Must be detail-oriented and possess excellent communication (written and oral) skills QUALIFICATIONS: *Minimum of 3 years' experience as a Litigation Administrative Assistant *Proficient in FileSite/Imanage or similar document management system *Experience with court rules and filing procedures with U.S. District Court *Must be computer literate with strong working knowledge of Microsoft 2016 products *Flexibility to work overtime on an as-needed basis to meet deadlines

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