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IP Docketing Specialist

Princeton, NJ

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IP Docketing Specialist
New Jersey
IP Docketing Specialist
Location NJ, Princeton
Job Category Intellectual Property
Employment Duration Full time
The Docketing Specialist will be responsible for the following:
IP Portfolio Management:
Manage, maintain, and administer global IP docketing database to ensure global patent portfolio is accurate, as well as global Taro trademark portfolio and U.S. and Canadian trademark portfolios for all other Sun entities are accurate.
Independently manage, maintain and update IP docketing database
Analyze, review and extract information from incoming foreign and domestic communications for entry into IP docketing database
Prepared and monitor daily, weekly and monthly docket reports to ensure all required responses/instructions are timely received and reviewed in order to meet statutory deadlines
Ensure all deadlines are appropriately reported to internal management and external counsel and are timely met
Create specialty reports based upon specific informational needs, i.e., quarterly reports for the Board of Directors
Provide training of the IP docketing database to all relevant Intellectual Property personnel, in U.S. and India
Review and assist paralegal with the preparation of domestic and foreign patent applications, including drafting Information Disclosure Statements, Assignments, routine paperwork, etc.
Communicate with the USPTO, WIPO, EPO, outside counsel, and foreign associates
Report, coordinate and effect payment for annuities and patent taxes
Notarize documents as needed
Create, customize and update trademark country law records in IP docketing database
Prepare reports for Brand Marketing and/or Business Development
Save all relevant incoming communications to network drive and IP SharePoint; ensure network files and IP SharePoint are maintained and current at all times and file names are compliant with procedure
Attend training/seminars for continuing education for docketing-related duties
Skills & Competencies:
Must exhibit strong substantive knowledge of docketing requirements
Must have extensive knowledge of U.S. and foreign patents, PAIR, Trademarks and PCT
Must be strongly analytical, organized, highly-motivated, proactive and detail oriented
Must be a problem solver and a team player with the ability to exercise independence and professional judgment in a fast-paced environment
Must have excellent written, verbal, and people skills with the ability to own problems and resolve issues
Must accept direction and constructive feedback
Ability to handle confidential information with diplomacy
Possess a working technical knowledge to support the firm's docketing system databases
Must be able to exercise independence and professional judgment
Must maintain a high level of workflow and quality controls in multi-office locations, as well as strict confidentiality of client and firm matters
Requires manual dexterity and physical mobility, including the ability to move frequently (several times an hour) from work station or desk to work independently or with team to organize documents and retrieve files stored in vertical cabinets throughout the work area.
Position requires ability to move from the work station or desk several times throughout the day and go to various offices to retrieve documents and meet with attorneys or other staff members and receive instructions.
Position also requires the ability to work under pressure to meet strict deadlines.
Qualifications & Prior Experience:
Five years of substantive IP docketing experience at a major law firm or corporation required
Extensive knowledge of U.S. and foreign patents, PAIR, Trademarks and PCT
College graduate preferred
CPI experience a plus
Ability to work overtime as needed
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Sun Pharmaceuticals, Inc
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