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Job Details

Legal Administrative Assistant - Intellectual Property

Company name
Calfee, Halter & Griswold LLP

Cleveland, OH, United States

Employment Type

Administrative, Legal, Intellectual Property

Posted on
May 24, 2021

Valid Through
Sep 06, 2021

Apply for this job


\u003cp\u003eThe IP Legal Administrative Assistant will have prior patent and trademark prosecution experience and will be responsible for providing administrative support to assigned attorneys in the Intellectual Property practice group.\u0026nbsp;The ideal candidate will have domestic and foreign filing and e-filing experience in a law firm setting and will be a self-starter, able to work effectively, independently and in a team. The highest attention to detail, as well as professionalism, is required for this position.\u0026nbsp;\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eResponsibilities include:\u003c/strong\u003e\u003c/p\u003e
\u003cli\u003eProvide assistance to the attorneys in the IP practice in a collaborative team environment.\u003c/li\u003e
\u003cli\u003ePrepare patent applications and prosecution documents including: amendments, responses, Information Disclosure Statements and appropriate transmittal forms during all stages of patent and trademark prosecution for attorney review.\u003c/li\u003e
\u003cli\u003ePreparation of communication to clients regarding progression of prosecution of cases in portfolio.\u003c/li\u003e
\u003cli\u003eReview and manage docket, providing updated information to attorneys. Regularly update docketing department regarding actions taken.\u003c/li\u003e
\u003cli\u003ePrepare client matter request forms for submission to docket department for new cases.\u003c/li\u003e
\u003cli\u003ePrepare legal documents and general correspondence from dictation or written format in an accurate and timely manner; draft standard correspondence; proofread, edit and format documents.\u003c/li\u003e
\u003cli\u003eOrganize and maintain electronic and paper document files.\u003c/li\u003e
\u003cli\u003eMaintain and coordinate calendar and travel schedules; schedule meetings and make travel arrangements.\u003c/li\u003e
\u003cli\u003eAccurate and efficient time entry of attorney services.\u003c/li\u003e
\u003cli\u003ePrepare client bills, check requests and expense reports.\u003c/li\u003e
\u003cli\u003eProcess incoming mail.\u003c/li\u003e
\u003cli\u003eHigh School diploma or equivalent required.\u003c/li\u003e
\u003cli\u003e3-5 years of Intellectual Property experience in a law firm.\u003c/li\u003e
\u003cli\u003eExperience with PCT filings and e-filings.\u003c/li\u003e
\u003cli\u003eExperience with domestic and foreign documents.\u003c/li\u003e
\u003cli\u003eExcellent organizational and follow up skills.\u003c/li\u003e
\u003cli\u003eStrong oral and written communication skills.\u003c/li\u003e
\u003cli\u003eAbility to handle multiple, competing priorities in an effective manner.\u003c/li\u003e
\u003cli\u003eAbility to prioritize workload to meet deadlines; must be able to work effectively in deadline pressured situations.\u003c/li\u003e
\u003cli\u003eExcellent interpersonal skills; strong client service orientation.\u003c/li\u003e
\u003cli\u003eProficiency in Microsoft Office Suite.\u003c/li\u003e
\u003cli\u003eMinimum typing speed of 65 wpm.\u003c/li\u003e

Company info

Calfee, Halter & Griswold LLP
Website :

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