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Job Details

IP/Trademark Secretary

Company name
Ultimate Staffing

Los Angeles, CA

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Essential duties and responsibilities include the following.

Other duties may be assigned.

• Prepares legal papers and correspondence of legal nature for Litigation proceedings,

Patent Applications, Trademark/Service Mark Applications, and/or Copyright

Applications and completes prosecution through issuance as assigned.

• Prepares legal papers and correspondence of legal nature for post-registration of U.S.

and foreign trademark/service marks as assigned.

• Prepares and files legal papers re Internet Corporation for Assigned Names and

Numbers (ICANN) Domain Name Disputes as assigned.

• Prepares and files legal papers re USDC litigation filings for Patent/Trademark

infringement and other IP disputes.

• Electronically files legal documents with the USPTO and Federal Court as assigned.

• Prepares reports for clients, researches USPTO procedures and practices as assigned.

• Prepares proforma invoices and tracks taxes and maintenance fees as assigned.

• Reviews and proofreads work of others as assigned.

• Maintains a calendar of drop dead dates for assigned attorney(s) in either paper form

or in Outlook as assigned.

• Prints and routes calendars to Docket Department at the end of each month.

• Manages attorney(s) calendar and assists in meeting deadlines as assigned.

• Performs other clerical duties such as scheduling appointments, providing information

to callers, transcribing, composing and typing routine correspondence, and reading and

routing incoming mail as assigned.

• Files all mediums of incoming and outgoing correspondence and legal documents in

office files.

• Manages emails in Outlook from receipt to saving in document management system.

• Ensures proper indexing and filing of original legal documents.

• May assist in training other staff personnel on Firm practices and procedures,

including participating in seminars re new procedures or methods of operation.

• May assist with drafting firm procedures and guidelines as assigned.

Computer Skills: To perform this job successfully, an individual should have knowledge of FileSite

Document Management System, CPI Docket Management Database software, the Microsoft Office

Suite including Outlook 2010, Word 2010, PowerPoint and Excel, as well as Adobe Acrobat 9

Standard and Adobe Reader Software. Strong internet navigation skills including ability to obtain

information pertaining to clients and client projects using the Internet USPTO Website Navigation,

EFS Web Filing for USPTO, EPCT Filing, Rules of 37 CFR, LexisNexis Patent Optimizer, USDC

websites and E-filing systems. Must also have knowledge of web-based time and attendance

program, PC Docs, Best Authority, Shoretel phone software, LMS Time Entry system, and digital

transcription software.

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job requirements

See above.

Company info

Ultimate Staffing
Website :

Company Profile
Ultimate Staffing Services and its sister divisions, Ledgent (accounting and finance staffing), Ledgent Technology (technology professionals) and Adams & Martin Group (legal staffing) recognize that we have a unique opportunity to do something special. Our company is a vehicle for many to enhance lives. The ability to fulfill our promise, "We love to create remarkable experiences, every person, every time®", is an ambitious goal and within our reach. The passion that resonates from our coworkers, Ambassadors and customers as we fulfill this promise defines this journey and propels us into the future

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