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Job Details

Copyright Specialist Documents

Location
Washington, DC

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Duties
Summary
Copyright is a form of legal protection provided by the laws of the United States (Title 17, U. S. Code) to authors of literary, dramatic, musical, artistic, and other works. The United States Copyright Office, located within **MEMBERS ONLY**SIGN UP NOW***. and under the direction of the Register of Copyrights, administers the Copyright Law; advises Congress and government agencies on legal and policy matters; provides international representation on copyright issues; administers the national copyright registration system; provides collections materials to the Library through voluntary registration and mandatory deposit programs; records documents relating to copyright chain of title; administers statutory license provisions of the law, including collecting and distributing royalties; maintains the world's largest database of copyright public records; and provides information and reference services to the public.

Within the United States Copyright Office (USCO), The Office of Public Records and Repositories (PRR) is responsible for preserving, maintaining, and servicing copyright-related records in physical and digital formats. Staff of the Office of Public Records and Repositories retrieve materials for court cases, perform searches and write search reports based on registered materials and other copyright records, provide certified and non-certified copies of copyright deposits, additional certificates and other copyright records, maintain the official records of the office, and respond to inspection requests from members of the public or Congress.

The Copyright Specialist (Documents) is located in the Recordation Section, Office of Public Records and Repositories, U.S. Copyright Office. The position reviews documents for recorability and catalogs documents.

The position description number for these positions is 250432 and 250433.

This position has promotion potential to GS-11.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime work schedule.

This is a non-supervisory, bargaining unit position.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.
Responsibilities
Analyzes the nature of procedural copyright problems or questions. Performs various routine tasks at the developmental/trainee level that are assigned to increase the employee's knowledge and understanding of the functions of the document recordation process. Determines, in consultation with a senior documents specialist, whether the document meets all recordation criteria, whether the document is acceptable for recordation, and whether the legal and formal requirements of the copyright law pertaining to document recordation have been met.

Becomes proficient in reviewing routine copyright documents submitted to the Section to determine recordability. Receives extensive on-the-job training in the application of the concepts, principles, practices, and procedures of recording copyright documents. The reviewed material may include documents in English or foreign languages.

Catalogs significant features of a work under the guidance of more experienced coworkers or the supervisor.

Assignments are varied in nature and complexity. They are structured to provide a means by which the incumbent can display and validate a working knowledge of regulations, policies, and analytical procedures and apply an increasingly full-range of the principles, concepts, and work processes common to the occupation.

Working under the guidance of more experienced coworkers or the supervisor, assists in the analysis and answering of questions from applicants, answers questions and shares information about the recordation process with document submitters. Prepares preliminary or final correspondence, which may involve problems requiring the use of judgment and discretion in recommending specific types of action, such as prepared language, original letter, telephone call, or email. Signs and forwards outgoing correspondence which the incumbent is authorized to send on his/her own authority.

Reviews and independently analyzes all types of routine copyright documents submitted to the section. Assists members of the public and staff of other Copyright Office divisions in determining whether documents submitted for copyright are recordable. Determines whether the legal and formal requirements of the copyright law have been met for document recordation. Ensures submitted documents are in the proper form. The material reviewed may include documents in English or foreign languages.

The incumbent determines and inputs in final form all index terms and necessary cross references for each document entry. Index terms are entered for titles and parties as appropriate. Guidance on technical problems is received from the supervisor or the Senior Documents Specialist.

Communicates with attorneys, authors agents, and representatives of copyright related industries as well as members of the public through various methods, including letters, telephone, and email, to answer routine copyright-related inquiries relating to document recordation.

Answers inquiries involving general advice concerning Copyright document recordation received through in-person meetings, telephone or correspondence. Such answers generally are considered to express the opinion of the office and therefore require extreme discretion. Signs and forwards outgoing correspondence on own authority. Forwards most complex inquiries to higher level staff.
Other duties as assigned.
Travel Required
Not required
Supervisory status
No
Promotion Potential
11
Who May Apply
This job is open to...
Anyone may apply - By law, employment at most U.S. Government agencies, including **MEMBERS ONLY**SIGN UP NOW***., is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.
Job family (Series)
Requirements
Conditions of Employment
No additional requirements to those listed above.
Qualifications
Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Please ensure that your application materials and narrative responses in this questionnaire are free of spelling and punctuation errors; use proper grammar and word usage, appropriate formatting and relevant, clear, concise, informative, and understandable content. If the ability to write is a critical competency for the position, the application materials, including your narrative responses, may be used to assess your ability to write.
Ability to communicate in writing.**

Ability to research, analyze and evaluate issues.**

Ability to plan, prioritize, organize and execute work.

Knowledge of copyright law, regulations, policies, procedures and practices.

Ability to meet and deal with others.

Ability to utilize computer technology/software applications.

Ability to communicate effectively other than in writing.
Education
Additional information
Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

**MEMBERS ONLY**SIGN UP NOW***. is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please ****. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The certificate of disability must verify that the applicant has a severe disability and may be issued by a State Vocational Rehabilitation Office, a Disability Services or Career Services Office of the applicant's college or university, or the Department of Veterans Affairs. The date of certification must be within three (3) years of the vacancy closing date and must be submitted with your application. For more information **** or email ****. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

**MEMBERS ONLY**SIGN UP NOW***. is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to **MEMBERS ONLY**SIGN UP NOW***. require completion of a one-year probationary period.

A Not to Exceed (NTE) status is used to identify an appointment with a specific ending date. However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints.

Are you a veteran?
Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

For more information regarding eligibility requirements, please see **MEMBERS ONLY**SIGN UP NOW***. Merit Selection Plan, Section X.D, at: .
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
**MEMBERS ONLY**SIGN UP NOW***. evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.
To preview questions please .
Background checks and security clearance
Security clearance
Required Documents
Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent). Disabled applicants claiming Selective Placement eligibility must submit proof of disability and a certification of job readiness. If Selective Placement is applicable to you, you will not be considered without submitting this documentation.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. .
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position.
You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps.
Step 1: If you do not already have one, create a resume on USAJOBS. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to **MEMBERS ONLY**SIGN UP NOW***..
Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your USAJOBS resume to ensure that it supports your responses to these questions.
Step 3: Click on the APPLY ONLINE button to the right of this announcement. Follow USAJOBS' instructions to access your account and submit your resume. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements.
Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly. Step 5: Hiring Management offers three options that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement.
(1) You may select a document that you have already uploaded to USAJOBS for a previous announcement.
(2) You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation of the document uploaded and click on Finished to be returned to USAJOBS.
(3) You may follow the Faxing Supporting Documentation instructions within the online application, which will provide the necessary cover sheets for each of your documents so that they will be correctly submitted. The fax number will be available on the cover sheet.
Please note that each cover sheet and corresponding document must be faxed separately. Be certain to review your complete fax transmittal confirmation to ensure that all pages have been received.
IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer or in your USAJOBS profile before uploading them. If you try uploading them individually, only the last one sent will be visible in our system. Likewise, if sending them by fax, be sure and include both of them behind the respective fax cover sheet and send them as one fax. If you send them individually with the same cover sheet, the last one sent will overwrite the first one. Finally, if you upload a document, e.g. your undergraduate transcript, do not also fax that same document (or fax another undergraduate transcript), because whichever one you send last will be the only one that is visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date.
Step 6: Click on Finish after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement.
If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact **** , no later than 4:30pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.
Agency ****
Email
Address
LIBRARY OF CONGRESS
101 Independence Ave. SE
LM-107
Washington, District of Columbia
United States
Next steps
Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS My USAJOBS tab and clicking on My Applications. You will receive final notification via e-mail when the vacancy has been filled.
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Equal Employment Opportunity (EEO) for federal employees & job applicants
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about or
Legal and regulatory guidance
This job originated on . For the full announcement and to apply, visit . Only resumes submitted according to the instructions on the job announcement listed at will be considered.

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